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VoiceBox Intelligent Transcription

Dictate anytime, anywhere and get accurate, on-time transcripts you can trust. Our fully secure and data protected VoiceBox Intelligent Transcription Smartphone App is designed to record and rapidly format transcripts for your approval, file them safely in medical notes and deliver correspondence with ease.

Technology assisted transcripts translated with a human touch

What are the benefits?

Technology assisted transcripts translated with a human touch

Using Smartphone-friendly speech recognition software, you can dictate anytime, anywhere safe in the knowledge that our Australian-based VoiceBox team can provide accurate, on-time transcripts, delivering correspondence through secure messaging (Argus, HealthLink), fax or email.

No lock-in contracts

With no registration fees, no minimum usage or lock-in contracts, you can enjoy on-demand standardised recording and transcription, plus an easy in-App editing facility and approval process. Fees are charged on the recording time length (audio time) and records are billed upon doctor approval or after 10 working days if not actioned earlier.

Fully secure and data protected

VoiceBox uses industry-standard security protocols for the transmission and storage of medical data. Our Australian data centres comply with government regulations for health information.

Integrated efficiency delivering cost savings

With industry leading integrations, VoiceBox can significantly reduce your administration time. With over 85,000 electronic addresses and integration with secure messaging services as well as appointment book integration with leading practice management software VoiceBox can uplift your efficiency and reduce staff costs.

Case study

Optimising dictation and transcription with VoiceBox Intelligent Transcription.

Frequently asked questions

VBIT streamlines message recording, formatting and delivery without any involvement from your in-house team. It automatically loads patient and referrer details via seamless integration with your practice software. Once approved, VBIT automates message delivery and filing within your software, freeing up your staff for patient care.

VBIT’s voice recognition software produces transcriptions automatically. Then our Australian-based proofreaders review and correct all transcripts ready for your final approval. With the dictation sound file delivered with the transcript, you can review and edit further if required.

VoiceBox uses industry-standard security protocols for the transmission and storage of medical data. Data centres are in Australia and comply with Australian government regulations for health information.

VBIT agreed service levels include an average 36 hour turnaround time with 50% of standard letters returned within 48 hours. We aim to turn around 95% of urgent files within 4 hours. For practices using their own proofreaders (rather than the VoiceBox proofreaders), the voice-to-text transcript is available within 30 minutes of submission.

VBIT currently has integrations with Best Practice, Gentu/Genie, and Coreplus.  These integrations link the doctor's appointment book from the practice management software with their VBIT account, auto-filling the patient details and recipient details. 

If your current PMS is not integrated please contact the team to find out the best workflows to suit your practice. 

Are you ready to dictate anytime, anywhere and get accurate, on-time transcripts you can trust?


Persons implementing any recommendations contained on this webpage must exercise their own independent skill or judgment or seek appropriate professional advice relevant to their own particular practice. Compliance with any recommendations will not in any way guarantee discharge of the duty of care owed to patients and others coming into contact with the health professional or practice. Avant and Avant Practice Solutions are not responsible to you or anyone else for any loss suffered in connection with the use of this information. Information is only current at the date initially published. © Avant Mutual Group Limited 2024.

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