Bookkeeping & Payroll
Feeling overwhelmed by bookkeeping and payroll? These tasks can take valuable time from your Practice Manager, as they juggle day-to-day activities, managing staff and growing your business. And when they do not have training and a high degree of knowledge about these important activities your business can be at risk. Whether you are a single doctor or a large practice, by outsourcing to a qualified team you achieve improved resilience for your practice and optimise the quality and accuracy of your work.
Benefits
Bookkeeping and Payroll at a glance.
A suite of services
Our extensive suite aims to cover your financial needs: bank reconciliations, managing customer and supplier invoices, generating essential reports like balance sheets and profit & loss statements, handling payroll, managing accounts receivable, and much more.
Peace of mind with built-in compliance
From streamlining and verifying your payroll data, providing support to your staff, interpreting Awards, reporting and much more – we help to reduce errors and assist compliance with legislation. By outsourcing to a qualified team, you can achieve improved resilience for your practice and optimise the quality and accuracy of the work.
Scalable and easy set-up
We help manage the financial complexities of your practice with an adaptable service that can start small and grow with your business needs, enabling you to pay staff with confidence and improve business outcomes with our specialised service. We work closely with your accountants and give peace of mind as the business complexities grow with your practice.
System knowledge
Our team can operate in a number of different cloud-based accounting systems (including Xero and MYOB) to complete your bookkeeping functions and business reporting. We have experience in medical systems integrations including medical practice software, business data reporting systems and automated reconciliation software frequently used in medical practices.
Save time and reduce administrative overhead costs
Our end-to-end solution helps you save time and reduces the need for in-house bookkeeping and payroll training. We help to centralise your bookkeeping and payroll processes to help streamline business operations and manage all financial records in one place.
Make better business decisions
Quickly access your most up-to-date financial records and business information with our reporting services. Our team is dedicated to providing professional bookkeeping and payroll services to help simplify managing the financial health of your medical practice, allowing your practice manager to focus on other day-to-day management activities.
What services do we provide?
| Services | Inclusions |
| Bookkeeping | · Entering and verifying the entry of customer and supplier invoices into accounting software, which can include supplying a weekly ABA file of current due bills to be paid. · Entering and verifying the entry of payments and receipts from bank (also refer to our recommendation for Surgical Partners integration). · Communicating for any queries related to the accounts for the relevant period. · Ensuring the correct integration of different business systems into the accounting record (for example point-of-sales systems or medical practice software add-on solutions). · Reconciliation and/or verification of all bank, loan, and credit card accounts. · Reporting balance sheet, profit and loss, and other reports as required. · Reporting outstanding debtors and creditors. · Setup employees in payroll system. · Provide support to owners/staff onsite who may be delegated for lodgement of BAS, PAYG & State Payroll tax obligation payments. |
| Payroll services | · Payroll on a fortnightly basis, lodgement of single touch payroll (STP) and monthly payroll reports provided. · Superannuation prepared quarterly for lodgement (or monthly if that is your preference) and authorisation sent to Business owner for lodgement and payment. · End of financial year finalisation payroll services for your staff’s Income Statements to be directed to their MyGov. |
*Eligibility criteria, terms and conditions, fees and charges apply.
Delivering a critical business function inhouse, like payroll, can be challenging. There is no room for error. Employees must be paid correctly and on time, and the company must remain compliant. The many tasks required to ensure accuracy can create a very time-consuming process and create unnecessary strain on in-house teams. Our team of skilled professionals can help lower compliance risks, with a faster turn-around time.
We need to know the size of your practice and can then provide an estimate of how many hours per fortnight billing period would be required to best assist you. This estimate is based upon the expected volume of bank feed data, invoice/bill payment, and doctor disbursements required, and can vary once a thorough view of your accounting software and current payroll services is undertaken.
We are experienced with many medical practice software systems, including Genie, Best Practice, Medical Director, Xestro, Clinic to Cloud, Gentu and many more. Our bookkeeping team operate in Xero and MYOB, with specialised training in both payroll systems. We routinely use Surgical Partners for auto-reconciliation and doctor payments. For larger practices our preferred payroll platform is Tanda, which supports time clock, rostering and payroll budgeting functionality.
Our firm MyPracticeManual Pty Ltd trading as Avant Practice Solutions is a professional firm and our BAS Agents are members of the Institute of Certified Bookkeepers (ICB) or Australian Bookkeepers Network (ABN). We are a registered BAS Agent, and accordingly, we have specifically included the requirements of the Tax Agent Services Act 2009.
MyPracticeManual Pty Ltd includes for your attention the following documents:
a) MyPracticeManual Pty Ltd adherence to the TASA 2009 Code of Conduct
b) MyPracticeManual Pty Ltd Disclosure Statement
A)Declaring the matters required by TASA2009 (Code of Conduct) Determination.
c) Kept up to date with new and updated laws and requirements.
d) Able to access continuing professional education opportunities.
e) Provided Professional Indemnity Insurance in relation to services we provide to you.
f) Able to access resources and support services when required.
g) Required to adhere to the ICB /ABN professional codes of conduct.
We are a registered BAS Agent which is a requirement in order to provide BAS Services (including advice, interpretation, interactions with the ATO, lodgement of forms in respect to GST, BAS, Payroll and Superannuation Guarantee). Any practitioner providing these services must be a registered BAS Agent or Tax Agent.
We are subject to the Code of Conduct prescribed in the Tax Agent Services Act 2009 and additional determinations. The Tax Practitioners Board (the board) regulates Registered Agents. We are also required to adhere to the ATO's requirements in our interactions with their Online Services and use of other relevant software.
We advise that to the best of our knowledge and based on all information known to us, we
- Have not committed a prior material breach of the Act or instruments made under the Act.
- Are not being investigated by the Board on any matter.
- Are not subject to any sanctions imposed by the Board.
- Do not have any conditions applying to our registration.
- Have not been disqualified from providing services.
- Do not have as employees nor engage with others who have been disqualified from providing services;
- Have not had any charge or conviction relating to an offence relating to fraud or dishonesty.
- Have not had any imposition of a promoter penalty under the tax law; or
- Had any charge or conviction relating to a tax offence.
We are not aware of any matter that we have not otherwise discussed or presented to you that would significantly influence your decision to engage or continue to engage our services. If there is anything you would like to discuss, please contact us.
The Board maintains a public register of Tax Agents and BAS Agents.
The register contains registration details of registered, suspended and deregistered tax and BAS agents.
The register is available at https://www.tpb.gov.au/public-register
Guidance on how to use the Register is available at https://www.tpb.gov.au/help-using-tpb-register
We note that we hope that any concerns you may have with our service are able to be discussed with us first to ensure we are able to respond to any misunderstanding or any performance issues.
Complaints about the services you receive can be made directly to the Board.
The Board’s complaints process is explained, and the online form available at https://www.tpb.gov.au/complaints
This information is required to be provided by TASA2009 Sn 45(2) and is required when an entity is considering to engage or re-engage a registered tax agent or BAS Agent or upon request.
This information is true and correct at the time of making this statement. Any change to this information must be updated within 30 days of us becoming aware of any change matter.
The Bookkeeping/ Payroll /BAS Services we provide to you will be performed by us remotely.
We will be provided with / establish specific user access to your software and systems to enable our processing and the identification of the work performed.
We have detailed below our understanding of the services that we are required to perform for you.
Persons implementing any recommendations contained in this publication must exercise their own independent skill or judgment or seek appropriate professional advice relevant to their own particular practice. Compliance with any recommendations will not in any way guarantee discharge of the duty of care owed to patients and others coming into contact with the health professional or practice. Avant and Avant Practice Solutions are not responsible to you or anyone else for any loss suffered in connection with the use of this information. Information is only current at the date initially published.
© Avant Mutual Group Limited 2025.
